Microsoft Word

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Subject: ICT

Theme of report: Microsoft Word



The content

Introduction

• 1. General information about the Microsoft Word
• 2. Word for Windows
• 3. Opportunities of Microsoft Word

4.Рossible functions of Microsoft word

• 4.1 Formatting the text

4.2 Control of parameters of the paragraph

4.3 Tool for creating lists

4.4 Copying and moving sections of text

Сonclusion

List of reference



Introduction

Any office software package needs the good text editor, and Microsoft Word is among the best. The standard instruments of prototyping of the text which are available in it allows to format easily it, to set up fields, to create lists of listing, styles, to create indents and figures, diagrams, page headers, etc.

Starting the first acquaintance to the Microsoft Word word-processor, it is necessary to execute a row of primary settings. Some automation equipment which is available in the program can distract the beginning user from the main task - mastering of the main receptions. In some cases because of operation of automatic means results of operations turn out unexpected - it hinders with establishment of back coupling and effective assimilation of practical receptions. Chart

The purpose of an examination is to study the functional capabilities of the Word word-processor, namely:

Formatting of characters and paragraphs;

Copying of a format (format paintbrush);

Lists of listing;

Styles.

The basic principles of practical operation are connected to program version number. The basic principle consists here in what the more opportunities the program has, the more strictly it is necessary to approach a choice of those functions which can use in each case. Approach when a set of admissible means of design and formatting of the document the customer defines it is convenient.

Starting with the seventh versions, Microsoft Word supports a possibility of independent setup of toolbars. Tuning is performed by the user by connection of the functional panels necessary for it by the nature of activities (Appearance> the Toolbar). Extension of the general toolbar is followed by some small of the area of a working window of documents. Relocation of the functional panels is made by a drag and drop method for the scar located at the left edge of a panel.

In the latest version of the word-processor of a toolbar not only allow setup, but also have context-sensitive sensitivity. So, in case of separation in the field of the document, any object, the toolbar intended for its editing automatically opens.



1. General information about the Microsoft Word

The general name of the software intended for creation, editing and formatting of simple and complex text documents - word-processors.

The original version of the Microsoft Word word-processor belongs to the MS-DOS operating system. This system is not graphic and cannot observe the accepted matching principle of the screen image printing (the principle of WYSIWYG).

The principle of WYSIWYG was for the first time realized versions of the program which was called Microsoft Word for Windows. Thanks to this principle considerably became simpler and there were evident methods of formatting of documents.

The upcoming version of the program was called Microsoft Word 95. It was oriented on the graphic Windows 95 operating system. The main achievement of this system became, the fact that after it text the processor was not considered only as the stand-alone program. Several applications (with each new version of a packet this composition extends) are a part of powerful office packet Microsoft Office, and are laid to the Microsoft Word processor, additional functions of integrations of other applications. He holds central position in system and allows to organize an effective data interchange between component applications that allowed to automate substantially development of office documents of different pithiness and complexity.

Control of interaction of the text with the built-in objects became one more important innovation in this versions that considerably expanded a set of opportunities when formatting documents. And special success of this of versions of the program in Russia was won by the built-in means of support of Russian (Automatically spellings and grammars).

The further version of the Microsoft Word 97 program which was a part of a packet Microsoft Office 97 made few practically useful changes for daily office operation.

Starting with this versions text the Microsoft Word processor can be considered as means of automations of authoring activities. When using this program it is necessary to define accurately a target object document Electronic or printing. For different document types use different means, receptions and methods. Receptions not of adequate means considerably complicates the subsequent stages of operation with documents.

The advanced version of the word-processor is Microsoft Word 2000, being a part of a packet Microsoft Office 2000. In it the management system noticeably is improved and powerful tools of support of network operation modes are entered.

It is a complex of programs about 25 MB located in the separate folder or in a shared folder of a packet of MS Office.

It is possible to launch Word from the <ms office> panel on a desktop, or by means of a label (if it is present at a desktop), or from the Main menu as usual, having found in it the name <word>.

For operation with earlier created by the file containing the Word document. It is possible to cause the text editor. By double click of the left mouse button on a name of this file.

For completion of operation of Word it is necessary to close its window any known method. If the changed document was not written in the file, Word will demand to save the document or to confirm need of an output without its saving.

1.2 Word for Windows

Word for Windows are available separately or as part of Microsoft's office Suite. Word contains rudimentary desktop publishing and is the most widely used program for word processing on the market. Word files are widely used as the format for sending text documents via e-mail because almost every user of computer can read a Word document using the Word application, a Word viewer or a word processor that imports the Word format (see Microsoft Word viewer). Word 6 for Windows NT was the first 32-bit version of the product, released with Microsoft Office for Windows NT and about the same time as Windows 95. It was a simple port and Word 6.0. Starting with Word 95, releases of word were named after the year of its release, not the version Number.

In Word 2010 allows more customization of the ribbon, adds a backstage view for file management, has improved document navigation, allows creation and posting screenshots, and integrates with Word web App

In 1997, Microsoft formed the Macintosh division as an independent group within Microsoft focused on writing software for Mac OS. Its first version of Word 98, was released with Office 98 Macintosh edition. Document compatibility reached parity with Word 97, and its features from Word 97 for Windows, including spell and grammar checking with squiggles. users can select menus and keyboard shortcuts to be similar to either Word 97 for Windows or Word 5 for Mac OS.

Word 2001, released in 2000, added several new features, including the Office clipboard, which allows users to copy and paste multiple items. this was the last version to run on classic Mac OS and Mac OS x, it can only work in the classic environment. Word x, released in 2001, was the first version to run natively on, and required, Mac OS x, and introduced non-contiguous text selection.

Word 2004 was released in may 2004. It included a new notebook layout for taking notes by typing or by voice. Other functions, such as tracking changes, were made more similar with Office for Windows.

Word 2008, released on 15 January 2008, included a ribbon-like feature called the elements Gallery that can be used to select page layouts and insert custom graphics and images. It also included a new view focused on publishing layout, integrated bibliography management, and native support for XML. It was the first version to work on Mac computers with Intel processors.

Word 2011, released in October 2010, replaced the elements gallery in favor of a ribbon user interface that is much more similar to Office for Windows,[40] and includes a full screen mode that allows users to focus on reading and writing documents, and support the Office web apps.

2. Opportunities of Microsoft Word

- The possibility of creating a new document using templates (in Word is mail merge templates, greeting notes, reports, faxes, and other documents).

- The ability to simultaneously open and work with a large number of documents.

- Automatic checking of spelling, grammar and stylistics when writing the document.

- Automatic correction of the most frequently recurring errors.

- Enhanced formatting of the document.

- Unlike WordPad, Word allows the document flattening at both ends, multi-column layout.

- Use styles for quick formatting of the document.

- The ability to automate repetitive typing and standard text elements.

- Convenient mechanisms to work with references, footnotes, headers and footers.

- The inclusion in the text elements created in other Microsoft Office programs - graphic images, spreadsheets, and graphics, sounds, videos, etc.

- The ability to prepare simple spreadsheets and hypertext documents of the Internet.

- The ability to work with mathematical formulas.

- The ability to automatically create indexes and tables of contents of the document.

- The ability to send the finished document directly from Word to the Fax and e-mail (need to provide modem).

- Built-in wizards and comprehensive help system.

- Methods of work with text editor Word, as with any other Office application, entirely based on visual perception: when we open the document, the text, graphics and formatting appear on the screen as well as in print

3. Рossible functions of Microsoft word

3.1 Formatting the text

Formatting of the text - the procedure of execution of the page of the text.

It is carried out by means of the menu of the Format or the panel of Formatting.

The main methods of formatting include:

Choice and change of a font fonts;

Management of font sizes;

Management of tracing and color of a font;

Management of an alignment method;

Creation of the marked and enumerated lists;

Management of paragraph parameters.

3.2 Control of parameters of the paragraph

The paragraph - a fragment of the text which process of input comes to an end with pressing a key of input <enter>. Except the mode of alignment the following settings of the paragraph are configured:

space size at the left (from the left field);

space size on the right (from the right field);

size of a space of the first line of the paragraph (new paragraph);

interval size (beating between paragraphs) before the paragraph and after him.

For printing documents space size for the main text as rules, don't set, (the necessary provision of the text are defined by width of fields), but her is set for additional materials and headings if they aren't aligned to the center. In too time the size of a paragraph space is of great importance for Web pages. It is one of very not many parameters of formatting allowed for Web documents therefore he is used very widely. microsoft word formatting copy

The role of beating between paragraphs, as well as a role of a space of the first line of the paragraph, consists in visually to select the paragraph. At the same time it is necessary to remember that these means aren't compatible. That is, applying a space of the first line of the paragraph, it isn't necessary to apply beating between paragraphs and vice versa. The combination of these styles is allowed only for the marked and enumerated lists (the main text is made out with a space of the first line, and lists - without him, but with beating between paragraphs).

Usual practice of purpose of a format consists that for documents of simple structure (art) use a space of the first line (it especially important for texts in the Russian and German languages), and for documents of complex structure (technical) and documents in English beating between paragraphs is used. The documents relating to natural-science and humanitarian disciplines are intermediate - by their preparation except the point of view of the author are guided by established practices the settled traditions.

In Web documents apply only beating between paragraphs. The space of the first line in them is usually not used also by communications with the increased difficulties of his creation.

3.3 Tool for creating lists

In text documents the enumeration of different types of registration lists. When creating lists, each paragraph is considered a separate item in the list and it is assigned a corresponding number or mark. Thus, the process of registration of the list is the formatting of the paragraph. The numbering of the paragraphs list is made automatically, and the edit in case of changes in the location of the paragraph, it is automatically renumber.

The following types of lists.

Numbered - list items (paragraphs) are numbered in order.

Bulleted - list items are marked, any designated symbol.

Multilevel list - the list items are numbered with the display of their level.

Special making bulleted and numbered lists are rarely used in the artistic documents and personal correspondence, but in official documents, especially Web documents, it is used very widely. In Web documents making bulleted lists are particularly enhanced through the use of dedicated graphic markers, styles which must be combined thematically with the content and design of documents.

To create lists you must first run setup, then log in and finally out of it. The setting is performed in the dialog List, open the Format>List. This window has three tabs: list, numbered list and a Bulleted Multilevel list. As controls here are examples of the preparation of the lists. To select, simply click on the chosen sample.

The entry in the list can be performed automatically or on command. To automatically create a bulleted list, write a string with input character <*>. At the end of the line and press ENTER the symbol <*> is automatically converted to a marker, and on the next line marker will be installed automatically. To automatically create a numbered list, start the line with the numbers, after which there are a period and a space, e.g.<1.>, <2.> etc. This method allows to start the numbering at any point (not necessarily with unit).

To list the command buttons, the Numbering and Markers presented on the Formatting bar.

For lists with a very deep nesting levels (more than three) you can configure the style of each level. This is the command button to Change the tab Multilevel List dialog box.

3.4 Copying and moving sections of text

When designing business documents in text can use the same words and the target phrase. Not to re-enter text, use the copying operation. Also when you edit text it is necessary to move the individual fragments from one place to another. These operations can be done in two ways - without using the clipboard and use the clipboard.

The clipboard is an area of main memory that temporarily placed text or graphic information. The contents of the clipboard, if necessary, is inserted into the document. When placed in the clipboard for new data old data stored therein is deleted. The first method is recommended when editing visible on the screen fragments of the text, and the second to copy the oft-repeated and quite moving large sections of text. Move text without placing it in the clipboard is done by Drag and Drop (drag and drop), which requires:

- highlight selected text;

- to set the mouse pointer on the highlighted text and click the left mouse button and hold it (i.e. to grab the text). While the text cursor will take the form of dashed vertical lines, and the lower end of the mouse pointer you will see a small rectangle;

- without releasing the left mouse button and moving the mouse to set the stroke of the text cursor in the place where you want to move the selected portion of text;

- Release the left mouse button and deselect.

Copying text without moving to clipboard is similar to move, just press and hold in this position must press (Ctrl). While at the top of the mouse will appear the sign <+>.

To work with the clipboard use the buttons duplicate commands: Cut, Copy, Paste from the edit menu, which when you install Word automatically appear on the toolbar. If these buttons for any reason are not available, you can install it using the command Toolbar from the View menu.

The paragraph is the basic design element of any document. Each document title is also considered as a separate paragraph. Above, we see that in the menu Format>Paragraph there is the start of the various controls and to configure them for each paragraph separately is an inefficient and tedious task. She automatiseret by using the concept of styles.

A style is a named collection of settings for font, paragraph, language and some paragraph elements (lines and frames).

Through the use of styles easily format paragraphs and headings of text, and the unity of their design to the entire document. Feature text Word processors is that they support two types of styles: paragraph styles and iconic styles (character styles). Using paragraph styles perform paragraph formatting, and using the iconic styles you can change formatting of selected text within a paragraph. There are two styles allows to implement rather complex methods of formatting for example, when within the paragraph in one font feature contained fragments of text, drawn in a different font.



Conclusion

Among its features, Word includes a built-in spell checker, thesaurus, dictionary, and utilities for processing and editing of the text. Below are some aspects of its feature set.

Several later versions of Word include the ability for users to create their own layout templates, allowing you to define the file in which the title, Header, paragraph, and other elements of the unique design of the standard Word templates. Users can find how to do this in the "Help" section located in the upper right corner (in Word 2013 on Windows 8).

A macro is a rule of pattern that specifies how a certain input sequence (often a sequence of characters) should be mapped to an output sequence according to a certain procedure. Frequently used or repetitive sequences of keystrokes and mouse movements can be automated. Like other Microsoft office documents, Word files can contain macros and even embedded programs. The language was originally WordBasic, but visual basic for applications as of Word 97.

This extensive functionality can also be used to start and spread viruses in documents. The tendency of people to exchange Word documents via email, USB flash nakopiteli the floppy made it especially attractive vector in 1999. A striking example was the Melissa virus, but many others existed. Macro viruses are the only known cross-platform threats between Windows and Macintosh computers and they were the only infection vectors to affect any MacOS system until the advent of Video codec Trojans in 2007. Microsoft released patches for word X and Word 2004 that effectively eliminated the macro problem on the Mac by 2006.

Word macro security setting, which regulates when macros may execute, can be configured by the user, but in the latest versions of Word, is set to high by default, generally reducing the risk from macro viruses, which are rare.

Before Word 2010 (word 14) for Windows, the program are unable to correctly handle ligatures defined in TrueType fonts. those ligature characters Unicode codes can be manually entered, but not recognized by word for what they are, breaking spell, and special ligatures present in the font does not work at all. Since Word 2010, the program now has advanced features that can be enabled: OpenType fonts ligature kerning, and hyphenation. Other design flaws the word include the inability to set crop marks or thin spaces. Various third-party solution utilities have been developed. In Word 2004 for Mac OS x, support of complex scripts was inferior even to Word 97, and Word 2004 does not support Apple advanced Typography features like ligatures glyph variants.

In Microsoft Word supports bullet lists and numbered lists. It also features a numbering system that helps add correct numbers to pages, chapters, headers, footnotes and entries in the table of contents; these figures change automatically to correct the new items added or existing items are removed. Bullets and numbering can be applied directly to paragraphs and convert them to lists. In Word 97 to 2003, however, had problems adding correct numbers to numbered lists. In particular, the second irrelevant numbered list might not be quantity, but instead resume the numbering after the last numbered list. Although Word 97 supported a hidden marker that said the list numbering must restart, the command to insert this marker (command restarts the numbering) was only added in Word 2003. However, if one of the listed and pasted it as an additional element, e.g. fifth, the restart marker would have moved with it and the list will be resumed in the middle, not at the top. Users can also create tables in Word. Depending on the version, Word can perform simple calculations. Formulas are supported.



List of references

1. Informatics: Textbook. - the 3rd the reslave. Prod. / Under the editorship of N.V. Makarova. - M.: Finance and statistics, 2003.

2. http://www.e-ng.ru/informatika_programmirovanie/referat _tekstovyj_redaktor_microsoft.html

3. Stratonovich Yu. R., Yashkova E. A. Text editor of MS Word: Studies. Grant. - M.: MSHA, 2005.

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